WHITE ROSE 2003
Final Details

Supported by Yorkshire Water & Morrison Utility Services

Parking | Registration | Courses | Starts | Bike-O

Sponsors:

Eborienteers would like to thank our sponsors Yorkshire Water and Morrisons Utility Services for their support. Yorkshire Water has agreed to support the White Rose Weekend for the second year running, supplying our drinking water for the weekends events. Morrison Utility Services support the water distribution services on behalf of Yorkshire Water.

Directions
/Parking:

The event centre, campsite and day car parking will be in Low North Park, an old army camp to the northwest of Scarborough. The entrance to the park is at GR SE 947953.
The event will be signposted from the A171 at GR 956995 and from the A170 at GR 989849. Please allow plenty of time to reach the event, particularly if your route includes the A64 from the A1 towards Scarborough. This road can be extremely congested on the August Bank Holiday weekend and is best avoided if at all possible.
When you enter the camp, please follow the signs along the concrete road for approx 1km to the event centre and parking and obey the instructions of the marshals and park neatly. A parking pass must be displayed in your windscreen at all times. If you have not ordered a pass, car parking is £1 per car per day.
The Event Centre and Camping are adjacent to the car park. A one-way system is likely to be in operation and a strict speed limit will be in place and must be adhered to at all times. These measures are in place for everyone's safety and anybody not following the camp rules will be asked to leave immediately.

Facilities:

Portaloos, Yorkshire Water, and a skip will be provided.
Ultrasport, CompassPoint, Wilfs, and Fat Pigs will be in attendance.
Please make your own arrangements for milk and other essentials.

Campsite:

The campsite is divided into two areas on either side of the event centre and will be available from 4pm Friday to 4pm Monday. The main roadway through the event centre and access to the campsites will be closed to vehicles every evening from 10pm to 8am. Please have your campsite pass ready for checking when you arrive and clearly display it on your tent/caravan/dormobile. There are separate areas for caravans & dormobiles, a 'youth camp', and general camping. Please follow the instructions of the Campsite registration team.
There is limited space for cars in the camping areas. Please park/camp in as small an area as possible. If you don't need your car next to you, please leave it in the car parking area. If we run out of space, you may be asked to move your car. Please co-operate with the Campsite team.
Please respect other campers at all times, but in particular after dark. We request that you make no noise between the hours of 11:00pm and 7:30am. Please do not drive in the field after 10pm. Note that Eborienteers are not responsible for maintaining peace and quiet - we expect people to be considerate to others. Unreasonable behaviour will result in disqualification from the event.
The camping areas are a short walk from the event centre, please do not use your car unless you have to and please take care at all times.

E-punching: All badge, colour coded and relay courses will use SI Electronic punching. If you are not sure how to use this, help will be available at Enquiries.
Prizegiving: The White Rose Trophies are based on the cumulative times for Days 1 and 2.
Prizes will be awarded to the first 3 in all badge classes.
The Badge event prizegiving will take place at 16:30 on Sunday in the event centre. The Relay prizegiving will be at 14:30 on Monday in the Relay assembly area.
Times:
  Friday Saturday Sunday Monday
Campsite opens: 16:00 08:00    
Campsite closes: 22:00 22:00 22:00 16:00
         
Enquiries: 17:00-19:00 09:00-15:00 09:00-15:00 08:00-09:00
         
EOD Badge and
Colour Coded, SI-card
hire/collection: 		17:00-19:00 09:00-12:30 09:00-12:30  
Relay registration:
17:00-19:00		 09:00-12:30
16:00-18:00		 09:00-12:30
15:00-16:30		  
Start times:   10:30-13:30 10:30-13:30 10:30-11:00
Courses close:   16:00 16:00 15:00
String course   10:30-13:00 10:30-13:00  
Prizegiving:     16:30 14:30
Bike O:   See here    
Complaints: All complaints must be made at Enquiries using the forms provided and will be considered under BOF rules and the verdict displayed on the noticeboard.
A £5 deposit must be paid if you challenge the verdict.
  Registration
SI Cards
(dibbers):		 Please use the same SI card for ALL days. To avoid confusion at the Relays, please do not share SI cards. In particular, the same SI card must not be used for different relay legs. Please hand in any hired SI cards after downloading on your last day.
Note that a £20 charge will be made for lost SI cards. Cards may be hired for £1 a day each. Please go to the SI Hire point. Pre-paid hired cards can be collected from the same point.
Registration
/EOD
Pre-entry: For pre-entries you do not need to register again.
Changes to courses and times on the day will be possible subject to map and start time availability - please go to the 'Changes' point.
EOD: There will be limited EOD for the Badge classes subject to map and start time availability.
Yellow, Orange and Red Colour Coded courses using Master Maps are offered for Seniors, beginners and accompanied Juniors only.
Solo Juniors should enter the appropriate Junior Badge course (details available at Enquiries). You cannot run a Colour coded course or shadow a Junior before a Badge course.
For entry on the day, please pay at the Pay point, fill in one entry slip per person, and take it to Badge or Colour Coded Registration.
EOD Fees
  Own Si card Hired SI card
Senior Badge £10.00 £11.00
Junior Badge  £5.00  £6.00
Colour coded:  £4.00  £5.00
Relays: Declaration forms are available from relay registration on payment of the appropriate fee, subject to course availability. Kits can be collected from relay registration on presentation of a completed form. To help avoid problems, please run in the declared order and do not share SI cards.
String
Course:		 There will be a free string course for young children from 10:30am to 1pm on Saturday and Sunday
  Competition Details
Bike-O: See here.
Out of
Bounds:		 All areas outside the campsite and event centre are out of bounds except while competing on your course. Anyone entering Out of Bounds areas will be disqualified.
Terrain:
(all days)		 Low North Park is owned by Scarborough and District Motor Club and is used extensively for motorcycle competitions and you will see evidence of the racetrack and technical sections all over the area. The rest of the area is mixed coniferous and deciduous forest, with varying runnability and an extensive network of paths and rides. Some parts of the area are rocky and marshy. The area is hilly in places - course lengths have been reduced to take this into account.
Day 1 uses the north end of the Derwent valley as used at JK 87. Competitors are advised that crossing points are recommended but optional. Fences can be crossed at any point but competitors must report any damage. Fence crossings really only affect courses 1-6. Forestry operations in the east of the area have imposed some planning restrictions.
Day 2 largely uses a new area to the north of Langdale Forest and includes semi-open runnable valleys and an area of open moorland. Competitors need to be aware of some marshy rides. One of the worst areas has been mapped as uncrossable marsh but there may be other unmapped areas. Competitors approaching controls near the uncrossable marsh should be cautious. Forestry operations in the area have led to the construction of a new track/road, with a possibility of new felling commencing in the area. There are some areas of dark green - ditches mapped in these areas are generally very runnable allowing access to controls without too much trouble. Bracken growth is significant in the rides to the east of the area. Paths will be made through the bracken where junior courses are affected. Note that most rides in the area are pretty rough - it may be better to stay in the forest. All courses cross a stream near the finish and on longer courses more than once, so please take care as rocks may be slippery when wet.
The Relay area uses largely Low North Park and some of the surrounding slopes on the longer courses. The park is a complex mixture of a variety of terrain and should provided some exciting racing. The stream used on day 2 will be crossed by some courses so please take care.
Course
Lengths:

(Subject to final controlling)

Course Men Women Juniors Day 1
Length
km		 Day 1
Climb
m		 Day 2
Length
km		 Day 2
Climb
m
1 21L     7.66 370 7.54 185
2 35L     6.69 300 6.80 190
3 40L     5.94 220 5.90 165
4 45L 21L JM5L 5.67 245 5.17 150
5 50L/21S     5.40 185 5.00 165
6 55L/35S 35L   4.88 175 4.52 140
7 6L/40S 40L JM5M/JW5L 4.06 125 4.22 125
8 65L/45S 45L/21S   3.48 115 3.50 60
9 70L/50S/55S 50L/55L/35S   3.38 95 3.17 40
10 75L/60S 60L/65L/40S JM5S/JW5S 2.60 90 2.40 30
11 65S/70S 70L/75L/
45S/50S/55S		   2.36 75 2.01 30
12 75S 60S/65S/
70S/75S		   1.90 55 1.89 10
13     JM4/JW4 3.20 110 2.65 50
14     JM3/JW3 2.10 45 2.30 20
15     JM2/JW2 1.50 5 1.61 5
16     JM1/JW1 1.30 0 1.16 0
17 Yellow Yellow   1.50 5 1.61 5
18 Orange Orange   2.10 45 2.30 20
19 Red Red   3.21 50 3.51 50
Map: 1:10000 5m contours 2003 by Peel Land Surveys. Preprinted & bagged for all Badge and Relay classes. Master maps for Yellow, Orange and Red. Blank maps will be on display in the start lanes and at Assembly. Significant changes will be displayed at Assembly and in Pre-start. Only significant rocky areas and boulders have been marked. There are taped routes on some junior courses that should be ignored by other competitors. There are crossovers on many courses - please make sure that you visit the controls in the correct order.
Control
Descriptions:		 Because we are using the same area for all days, Control descriptions will not be available in advance. The descriptions will be available in the start lanes at -3 for days 1 and 2. In addition, control descriptions will be printed on the front of the badge event maps and stuck on the back of the relay maps.
Controls: Control markers will be hung from aluminium stakes. The control numbers and SI units will be on the stakes. The units will flash and 'beep' when your SI card is correctly inserted. There will be no backup punches. If a unit fails, please report the control number to the Finish.
Routes
to Starts
/Finish:
All days: The routes to the starts will be taped from the event centre. The SI Clear station will be at the beginning of this taped route. Please make sure you clear your SI card until it flashes and 'beeps'. Follow the markers to the start area. All woods on the way to the start are out-of-bounds. There will be no warm-up area near the start. There will be a bottle dump at the starts.
Day 1: The start is 750m walk from assembly, with 90m climb, allow 20 minutes. The route crosses a shallow river and ropes will be in place to steady you as you cross. The finish is 250m uphill walk ( 5 minutes ) from the event centre.
Day 2: The start is 1.7km walk from assembly, with 90m climb, allow 30 minutes. The finish is 500m walk ( 5 minutes ) from the event centre.
Relays: The assembly area, start and finish are next to the event centre. There is ample space for club tents.
 
Start
Procedure:
Badge
/colour
coded: 		In order to give balanced start times, Start times will be allocated for all competitors apart from Colour Coded, helpers and parents splits. Late starters must report to the start officials, who will let you start as soon as possible. Start times cannot be changed at the start, but under certain circumstances these can be changed at registration before proceeding to the start. Entries on the day will have a different coloured start slip.
You must bring your completed start slip to the start.
Please hand in your start slip when called up at -4 where your SI card will be checked. There will be a separate start lane for Colour coded. Control descriptions will be available at -3. Badge courses will have pre-marked maps in boxes labelled for each course after the start line. Colour coded courses will have Master Maps after the start line.
Relay: Map units will be sealed in a bag with a label that must not be broken until you start. Control descriptions will be written for all courses and will be attached to the front of the map. Changeover will be by touch. Maps will not be collected - please do not show your map to anyone else until the competition has ended. Call up will be 10 minutes before each start.
Class	Course       Start  Call Up
      Combination    Time   Time
  A   A1, A2, A3     10:30  10:20
  B   B1, B2, C1     10:35  10:25
  C   B1, C1, D1     10:40  10:30
  D   C1, D1, E1     11:45  10:35
  E   E1, E2, E3     11:50  11:40

Course	Length	Climb	TD     Course Length	Climb	TD
A1	4.7k	235m	5       B1    4.1k	200m  	5
A2	4.8k	240m	5       B2    4.0k	180m	5
A3	4.9k	260m	5       C1    2.9k	80m	5
D1 	3.1k	60m	3       E1    1.9k	30m	2
E2	1.8k	35m	2       E3    2.0k	40m	2
Relay Prizes: 
Prizes for first 3 teams in the following:
A  No restriction
B  120+ teams, all women teams, at least 1 woman teams
C  120+ all women teams, 160+ teams, 
               Families (2 parents + 1 junior child)
D  48- teams, 48- women's teams, 
               Families (1 parent + 2 junior children)
E  3 x M/W12

All relays are open - members of any age, either sex, and from any club

Finish:

Finishes will be manned. Please make sure that you 'punch' the finish unit. There will be no map collection, Please do not show your map to anyone else until they have finished. Water and orange juice will be provided, courtesy of Yorkshire Water. Please go to the Download tent when you get back to assembly, even if you did not complete the course. Any problems must be reported to Enquiries, not to Download, after downloading. Please hand in any hired SI cards after you have downloaded on your final day.
Cancellation:

In the event of cancellation due to unforeseen circumstances, a notice will be posted on the Ebor web site, and a message left on 01904 767677. Eborienteers reserve the right to retain all or part of the entry fees to cover costs.

Entry
Enquiries:

If a mistake has been made, please contact P Watson, Briar Cottage, 7 Beckside, Wilberfoss, York YO41 5NS 01759 388269 (before 8pm please). Late entries can be made up to 18th August preferably by email to peterwatson_bc@btinternet.com provided that payment is received before the event, subject to map and course availability.

Results:

Results will be promptly posted on the Eborienteers website, www.eborienteers.org.uk (although there will be no results shown before Sunday evening). Printed copies will be mailed to those who have paid for them as soon as possible after the event. If you have not prepaid and want a printed copy, you must leave an SAE and £2 at Registration.

Dogs: On lead only please in car park, camping and assembly areas only.
Safety:

Leg cover compulsory. Whistles advised. Lone runners should leave their car-keys & details at Enquiries. Competitors and spectators attend the event at their own risk.
This is a tourist area - please look after your property and in particular lock any valuables out of sight. Do not leave unattended cars unlocked. Please respect other users of the area. Eborienteers accept no liability for loss or damage to property or persons however caused.
Officials:
Position Name Phone
(before 8pm)		 e-mail
Event co-ordinator: Nev Myers 01904 767677 Nev Myers
Controller: Colin Matheson (NATO)    
Bike O Organiser: Steve Willis    
Bike O Planners: Andy & Corrine Parsons